Committee agenda and minutes kept in the same sheet
Committees run on notice periods and records. Items must be circulated before the meeting, motions must be recorded with proposer and outcome, and the record has to survive a change of secretary — often a volunteer with no handover.
Agendair gives the committee one Google Sheet its members can submit into, plus two emails that send themselves: the notice with a submit button on your chosen lead time, and the full agenda on the morning of the meeting. Both are branded and sent from your own address, so nothing depends on a personal mailbox.
Motions and outcomes go into the same rows. Because the sheet lives in the organisation's Drive rather than one person's laptop, the record transfers with the role instead of leaving with the last secretary.
What sits in a committee meeting agenda
| Row in the sheet | How Agendair handles it |
|---|---|
| Apologies and minutes of the last meeting | A standing row that opens every notice. |
| Matters arising | Open rows carry forward until they are closed. |
| Items submitted by members | Anyone on the notify list can add one. |
| Motions requiring a vote | Flagged in advance so members can prepare. |
| Date and scope of the next meeting | Recorded as a row with an owner. |
The same sheet records what the committee meeting decided.
| Decision | Owner | Status |
|---|---|---|
| Adopt the revised terms of reference | Chair | Closed |
| Allocate the grant to the summer programme | Treasurer | Closed |
| Seek a second quote before approving the works | Secretary | Postponed |
Closed rows fold out of the default view but are never deleted. The agenda is the register — there is no second document to keep in sync.
Build this kit — $39 once